A focused inventory of available project files to make document status and gaps easier to manage. The review establishes a workable register and identifies records that still need an owner or a current version.
Review activities
- Inventory files made available for the review
- Establish agreed folder and naming conventions
- Identify duplicates and superseded versions where discernible
- Build a master document register
- List missing or expected documents for follow-up
Typical outputs
- Master document register
- Missing-document list
- Recommended folder and naming structure
- Items requiring confirmation or owner assignment
When it fits
Use this review when teams cannot quickly identify the current approved record, or when turnover preparation is slowed by gaps and conflicting versions.
The review covers files supplied and does not independently authenticate the origin, approval, or technical accuracy of each document.
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